Faculty of ArtHere are some frequently asked questions with regards to the Travel Fund for Graduate Students.
Who can apply?
Graduate students registered in a UBC program are invited to apply. Priority will be given to Faculty of Arts students who are from a historically, persistently, and systemically marginalized group.
What are the criteria?
Please refer to the “Funding Priorities” section of the fund description page.
Is this a pilot program?
Yes. We will evaluate the impact of this program and cannot guarantee ongoing support in future fiscal years.
How do I apply?
Please fill out the application form and submit by Monday, March 24, 2025 (11:59pm). For students applying for retroactive support, please ensure you upload evidence of travel to your submission.
When will funding results be communicated?
Funding results will be e-mailed to applicants by Monday, March 31, 2025.
Do I have to keep my receipts?
Applicants applying for funding support for the 2025-2026 fiscal year do not have to retain receipts; however, applicants applying for retroactive funding must submit receipts (or other forms of evidence) to obtain funding support.
I traveled between April 1, 2024 to March 31, 2025 and am not sure if I can locate my receipts. What do I do?
If you booked with a credit card, we will accept transaction records/statements (print screens, for example). Other documentation that may work includes e-mail documentation of registration fees. For more complicated cases, kindly e-mail acre.info@ubc.ca to speak with a staff member.
What is the application deadline?
Monday, March 24, 2025 (11:59pm).
How do I draft a budget?
List estimated expenses for different budget categories (such as accommodation, transport, meals, registration, and/or programming).
Examples: $900 could be used to pay for multiple conference registration fees (located in different cities), or be used to offset one conference trip (examples: the AAAS or Congress this coming spring).
If my application is successful, when and how will I receive funding support?
We will communicate results to all applicants by Monday, March 31, 2025. Successful applicants can access funding support in the following ways:
a. ACRE/ACAM will communicate with your department administrator to arrange for the funds to be reflected in your Workday profile (Learner Financial Support Management). This process will take several weeks.
b. Important: If you have time and finance constraints which limit your ability to purchase large-ticket items in a timely manner, please know that staff can support you to purchase some items (such as flights). Specific support will be provided on a case-by- case basis.
